Job Description

Job Description

A Fortune 50 financial services company is seeking a highly motivated Staff Assistant for our client in the Pensacola, FL area.

Overview:

• Seeking a Staff Assistant to provide administrative and operational support to our client.
• In this role, you will play a key part in keeping day-to-day operations running smoothly through scheduling, coordination, and documentation, while also assisting with troubleshooting and customer service needs.
• The ideal candidate is highly organized, detail-oriented, and comfortable supporting leadership in a fast-paced environment.

Responsibilities:

• Provide direct administrative support to executive-level leadership, including calendar management, meeting scheduling, and coordination of logistics.
• Serve as a primary point of contact for internal and external inquiries, ensuring professional and timely responses.
• Assist with troubleshooting and resolving basic hardware and software issues.
• Maintain organized documentation, reports, and records to support compliance and operational efficiency.
• Support customer service needs by responding to requests and helping resolve issues.
• Proactively manage multiple priorities while ensuring deadlines are met.

Qualifications:

• 2-3+ years of experience in an administrative, executive support, or staff assistant role.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent communication skills (verbal and written) and strong attention to detail.
• Experience providing direct support to leadership or executive-level staff.
• Knowledge of basic hardware/software troubleshooting and proficiency with office tools (Microsoft Office Suite, Google Workspace, or similar).
• Customer service mindset with a proactive, problem-solving approach.

Desired:

• Experience in a corporate, fast-paced professional setting.
  

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